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If your company spends a significant amount of time on recruiting coordination, advanced scheduling metrics enable you to monitor and analyze the efficiency of your teams, identify potential bottlenecks, and uncover meaningful opportunities to improve.
We’ve introduced several new reporting subjects and filter fields within Ashby’s reporting suite, letting you:
Please review the video below for an overview of the new subjects and fields.
https://www.loom.com/share/5b1003b64d334a0bb744401f9d4a0a5f
A coordinator attempting to schedule an interview may go through multiple iterations of scheduling efforts due to cancellations, modifications, or rescheduling.
Each time a new schedule is confirmed for an interview (whether by modification or rescheduling), it will be represented by a new Interview Schedule Version.
For example, an onsite that is scheduled, then goes through three subsequent reschedules will produce four distinct Interview Schedule Versions. This is important because it provides you with a clear view of the actual scheduling volume that is happening across your team, as opposed to just counting each interview - some interviews are simple, and some take a lot more effort!
Interview Schedule Versions have several distinguishing characteristics to provide visibility into the scheduling activities of your team and the reasons why schedules may have required some sort of change. Below you will find a list of the fields that can be displayed or used as filters within your reporting.
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A reschedule involves adjusting interview participants, start/end times, or amending the number of interviews. A modification is any other kind of adjustment (for example, updating the interview briefing, adding a Zoom link, etc).
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| Field Name | Description |
|---|---|
| Version | The numeric version of this schedule version (for example, the original schedule would be 1 and the first reschedule would be 2). |
| Is Latest Version? | Yes/No field - whether this is the latest version of the interview schedule. |
| Scheduled By | Who the interview version was scheduled by. |
| Scheduled By Type | The method used for scheduling this interview version (for example, Auto-Schedule, Manual Schedule). |
| Created At | The date and time when this interview schedule version was created. |
| Scheduled At | The date and time when this interview schedule version was scheduled. |
| Cancelled At | The date and time when this interview schedule version was cancelled (if applicable). |
| Hold Requested? | Whether holds were used when scheduling this interview schedule version. |
| Interviews Start At | The date and time the first interview will start at for this interview schedule version. |
| Interviews End At | The date and time the last interview will end at for this interview schedule version. |
| Number of Events | The number of events within the schedule interview version. |
| Number of Interview Participants | The number of interviewers scheduled within the schedule interview version. |
| Has Participant Decline? | Whether any interviewers participating in this schedule interview version have responded to the calendar invite with Declined. |
| Has Candidate Decline? | Whether the candidate participating in this schedule interview version has responded to the calendar invite with Declined. |
| Is Multi-Day Schedule? | Yes/No - Do the events in this schedule interview version span across multiple days. |
| Version Schedule Type | The schedule type for the schedule interview version (for example Original Schedule, Modification or Reschedule). |
| Schedule | Pull additional fields from the current interview schedule linked to this schedule interview version. |
| Job Consideration | Pull additional fields from the job consideration linked to this schedule interview version. |
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Below are some common questions and examples of reports that can help you find the data points needed.
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Question: How much of your scheduling effort is going towards initial interview scheduling vs. reschedules over time? What does that look like by coordinator, job, or interview stage?
Report Type: Segmentation Subject: Interview Schedule Versions Time Range: Interview Schedule Version’s Created At Filters: Optional (can filter by job, stage, department, etc) Group By: Interview Schedule Version’s Scheduled By Interview Schedule Version’s Version Schedule Type
Question: Across all interview scheduling activity, how much is your team using each scheduling method?