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Ashby’s native AI notetaker frees up hiring teams to focus on evaluating candidates by automatically capturing detailed, structured notes during interviews. This speeds up your time-to-feedback and gives rich candidate context to help your team align quickly and make faster, more confident hiring decisions.

This feature is currently in Beta. You can opt-in to use AI features in the *Early Access section of Admin.*

A free trial option is available for the AI notetaker. This free trial is available across the Foundations, Plus, Enterprise and Legacy Plus plans. For more on this, please check out How does the free trial work for the AI notetaker?

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Overview

What features are included with the AI notetaker add-on?

• Automatically record and transcribe your meetings (interviews and debriefs)
• Generated interview summary notes and insights
• AI-assistance for drafting feedback submissions
• Interview-specific AI chat assistant
• Granular candidate consent, opt-out, data retention options
• Connects meeting data with emails, feedback, notes and more

Enabling and AI notetaker setup

Enabling the AI notetaker

Opt-In to using the AI notetaker

To enable the AI notetaker in your Ashby account:

• Navigate to Admin > Organization Setup > Opt-In Features.
• If you’ve yet to opt-in to AI features using the Enable AI Features option, you will need to opt-in to then enable the AI Notetaker tool.
• Check the AI Notetaker checkbox

Default Setting for Interviewers

You can set your default AI notetaker settings for interviewers across your organization by heading to Admin > Interviews & Scheduling > AI Notetaker.

Use the Default AI Notetaker Setting for Interviewers dropdown to determine whether the AI notetaker will be off or on for all interviewers:

• Select No interviewers for the AI notetaker to be off for all interviewers unless enabled for specific users in Admin > Employees
• Select All interviewers if the AI notetaker will be on for all interviewers unless disabled for specific users in Admin Employees

If you’d like to remove any individual user overrides and apply the default across all users, you can use the Reapply default to all users button.