Do Not Contact Company Lists

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This feature allows your organization to define a list of companies from which your recruiting team prefers not to source or reach out to candidates. Organizations use this feature to support internal hiring guidelines, such as when managing sensitive partnerships, client relationships, or active M&A scenarios.

This feature is designed solely to support unilateral, internal recruiting policies. It is not intended to implement any agreement with other employers to limit hiring or recruiting. Customers control and manage all list entries and are responsible for ensuring that their use complies with applicable laws and company policies.

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Do Not Contact company lists are available on the Legacy Plus, Plus and Enterprise plans:

Foundations	Legacy Plus	Plus	Enterprise
❌	✅	✅	✅

Configuring a Recruiting Exclusion List

https://www.loom.com/share/209f5b8f89b74612be476ae853b0138b

To configure Do Not Contact rules from scratch:

Navigate to Admin > Sourcing > Do Not Contact Rules
Click + Add New Rule
Select a company from the list provided (all companies across existing candidate profiles will be pulled into this list)
Confirm the rule name and configure the following rule information:
- Internal notes (optional)
- Expiry date (optional)
- Block Outbound Sequences: Enable this if you would like to prevent users from enrolling this candidate in an outbound sequence.
- Employee scope. The following employee scope options are available for matching against this rule:
  - Current employees only
  - All employees (employed at the specified company at any time)
  - All employees (employees employed within a specified limited time period)
- Click + Add to add any additional variations on the company name to the rule.

Importing a Do Not Contact List

If you have multiple rules you’d like to configure, you can import a CSV of rules. To import a Do Not Contact rule list:

Navigate to Admin > Sourcing > Do Not Contact Rules
Click Import CSV and select your CSV file to upload from your computer

The following fields can be included in the CSV file. Please note that the name and name variant is required for creating the rule.

Header name	Description	Example
Rule Name	The rule display name. Rows with the same rule name are grouped under the same rule.	`Portfolio Companies`
Company Name	Employer/Company names to match against.	`Acme Inc`
Notes	Optional notes to display the reason for the rule or other important information internally.	`These are companies within our portfolio. Employees from these companies should not be sourced or contacted about our roles.`
Employment Scope	Controls which employment history entry is considered for this rule. Use ‘current_only’ to match only current employer, or ‘all’ to match all employment history.	`all`
Scope Months	Number of months to look back on when employment scope is set as ‘all’. Leave empty to check all employment history without a time limit.	`3`
Expires At	Expiry date in YYYY-MM-DD format.	`2025-04-22`
Blocks Email Sending	If enabled, produces an campaign limiting error that blocks sending. If not enabled, only a warning will show and campaign emails will not be blocked.	`Yes`

You can use this template to ensure your data is formatted correctly before uploading.

How does the Do Not Contact messaging show in Ashby?

If a candidate matches a configured Do Not Contact rule, a Do Not Contact red tag will show in the chrome extension and the top-right of the candidate’s profile, to the left of the Follow-up, Email, Archive and other action buttons. You can hover over the tag to view the rule that is being applied to this particular candidate.