<aside> ❌ In Ashby, you can delete candidates or anonymize them to remove data from your account. Both options are available under the More drop-down in a candidate’s profile.
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A candidate’s profile can be deleted or anonymized if they aren’t being actively considered for any jobs. If the candidate is still being considered for a role, they will need to be archived on all job considerations before they can be deleted or anonymized.
Please see the table below for information on the access roles that are able to anonymize and delete candidates in Ashby.
| Access Role | Can Delete/Anonymize a candidate? |
|---|---|
| Limited Access | ❌ |
| Agency Users | ❌ |
| Elevated Access - External Recruiter (not linked to an agency) | ❌ |
| Elevated Access - Analyst | ❌ |
| Elevated Access - Hiring Team Member | ❌ |
| Elevated Access - Hiring Manager | ✅ |
| Elevated Access - Admin | ✅ |
| Elevated Access - Admin (Private) | ✅ |
| Organization Admin | ✅ |
Candidates that are anonymized will have PII removed from their profile but information can still be used for reporting (archive reasoning, stage reached, etc). Anonymization cannot be undone.
https://www.loom.com/share/4524c91c08cf442dae0e9e7fb94ccf8c
When a candidate is anonymized, an activity will be added to their profile with a timestamp of the date and time they were anonymized.
When you initially delete a candidate, it’s treated as a soft deletion. You can restore candidates or fast track a permanent deletion via the Restore Deletions page. If the candidate is not restored after ten days, then they will be permanently deleted. The date of permanent deletion is listed on the Restore Deletions page.