<aside> 💡 This document reviews Ashby Analytics content access control. You will learn about making reports and dashboards private or public to your organization's users, and how to share private reports with specific individuals.

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Section Overview:

Content Access vs Permissions

In Ashby Analytics, reports and dashboards are thought of as "content". Making a report or dashboard private to yourself, shared with a restricted set of users, or shared with your entire organization is the focus of Content Access Control. What results show up in a report, e.g. whether a user sees a summary including all departments and jobs versus a summary that shows only the Engineering department, is the focus of Permissions, sometimes referred to as data access control.

• Content Access: controls what content, reports or dashboards, a user is allowed to view.
• Permissions: controls what data is available in reports or dashboards.

<aside> 💡 If you want to restrict what results users see in their reports, see Ashby Permissions

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Content Access in Ashby

In Ashby, you can restrict access to both reports and dashboards. There are two states content can be in:

• Private: restricts access to the user and anyone on the access list
• Public: shared to your organization, i.e. viewable by any Ashby user

Upon saving new content, the user will have the choice of making it private or public content. The default option is to create public content. The access control settings for any report can be adjusted at a later time.

Change access settings

Access settings can be adjusted at any time by Admin users. The access settings can be viewed under the More menu, with an open or closed lock icon indicating whether the content is public or private.

Make a public report private