<aside> 🕘 Meeting Hours allow you to set availability for scheduling interviews. Meeting hours can be set for the company, for individual interviewers, and for schedule interview activities.
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See the table below for information on the permissions needed to set company-wide, personal and interview-specific meeting hours.
| Access Role | Can set company-wide meeting hours? | Can set personal meeting hours? | Can set interview-specific meeting hours? |
|---|---|---|---|
| Limited Access | ❌ | ✅ | ❌ |
| Agency Users | ❌ | ❌ | ❌ |
| Elevated Access - External Recruiter (not linked to an agency) | ❌ | ✅ | ❌ |
| Elevated Access - Analyst | ❌ | ✅ | ❌ |
| Elevated Access - Hiring Team Member | ❌ | ✅ | ❌ |
| Elevated Access - Hiring Manager | ❌ | ✅ | ❌ |
| Elevated Access - Admin | ❌ | ✅ | ✅ |
| Elevated Access - Admin Private | ❌ | ✅ | ✅ |
| Organization Admin | ✅ | ✅ | ✅ |
Only Organization Admins can amend company-wide meeting hours. Each user that has their calendar connected in Ashby will be able to adjust their own personal meeting hours. Those with Elevated Access - Admin access or higher are able to set specific meeting hours on schedule interview activities.
https://www.loom.com/share/873ebbf301e84c499d780075f0f18242
In Admin > Interviews & Scheduling > Meetings & Time Zone, you can set the meeting hours for the company as a whole.
If personal meeting hours or hours for the interview schedule activity have not been set, the hours listed here will show as the interviewer’s availability. Events marked as busy on the interviewer’s Google calendar will be taken into account when showing their availability.
How do meeting hours work with interviewer timezones?
Meeting hours will show in the interviewer’s time zone, so if your interviewer is in MDT and the company meeting hours are set from 9:00am-5:00pm, this would be reflected as 9:00am-5:00pm MDT for that interviewer (provided they have not set their own personal meeting hours).
https://www.loom.com/share/be57ed984a404c83bddc1f0b9d019609
Each user can set their own personal meeting hours by heading to Personal Settings > *Meeting Hours.* They can check the ‘Enable Custom Hours?’ checkbox and then set the hours they are available.
Meeting hours set here will override the availability set for company meeting hours if the user is specified as an interviewer. Conflicts on the user’s Google calendar will be taken into account when showing the interviewer’s availability.
Company Holidays
On the Company Holidays tab, you can determine any company-wide holidays. Once company-wide holidays are added, the entire team will be marked as unavailable for interviews for the full day.
This means:
