<aside> 💡
Just like with interviewers, you create a pool of meeting rooms. You can assign a pool of meeting rooms to an interview activity so one room is assigned from a selection when an interview is scheduled.
This is a helpful tool if you have multiple rooms that are suitable for interviewing in and you don’t want to assign just one room to interviews.
</aside>
To create a meeting room pool, navigate to Admin > Interviews & Scheduling > Meeting Room Pools. Click + New to create a new pool. You’ll be prompted to add in a name for your pool.
Once your pool has been created, click on it within the list and then click + Add Meeting Room to add the a meeting room to your pool.
Select a meeting room, then click Submit to add it to the pool. Repeat this until you have all of the appropriate rooms added to your pool.
To remove a room from your pool, click Actions beside the room on your list, then Remove from Pool.
<aside> 💡
For more on setting up schedule interview activities, please check out Setting up Schedule Interview Activities
</aside>
To add your meeting room pool to your schedule interview activity, head into the Interview Plan on your job and click on the schedule interview activity in question to amend it.
On the Schedule tab, scroll to the Room section and click Set default room. This will set the default room/rooms used for this particular activity.
From here, use the first drop-down menu to select Meeting Rooms from Pool, then select your chosen pool using the second drop-down menu.
Now when scheduling this particular interview, a room will be selected from our pool, rather than a specific room being used every time.
