UKG Pro Onboarding

<aside>

The Ashby UKG Pro Onboarding integration enables customers to automatically push hired candidates from Ashby to UKG Pro Onboarding as pre-hires, ensuring a seamless transition of candidate data from Ashby to UKG.

</aside>

UKG Pro can be configured on the following plans:

Foundations	Legacy Plus	Plus	Enterprise
✔	✔	✔	✔

Section overview:

Integration overview

The Ashby <> UKG Onboarding integration supports:

Field Mapping: Key candidate details (e.g., name, email, job title, start date) are mapped between Ashby and UKG.
Automated Pre-Hire Sync: Hired candidates in Ashby are, optionally, automatically created as pre-hires in UKG. There are options to both manually push and automatically transfer hires data to UKG Onboarding as pre-hires.

What data is sent to UKG?

Data sent varies based on the fields selected by the customer during integration setup. Here is a list of supported fields:

Ashby Field	UKG Field	Required?	Built In or Custom Field?
First Name (Candidate)	First	Y	Built In
Last Name (Candidate)	Last	Y	Built In
Email (Primary, Personal) (Candidate)	Email	Y	Built In
Phone Number (Primary, Personal) (Candidate)	Primary Phone Number	N	Built In
Start Date	Start Date	N	Built In
Hire Date (Offer)	Hire Date	N	Built In
Address	Address	N	Custom Field
Employee Type (Job or Opening)	Full Time (Y/N)	N	Custom Field
Salary (Offer)	Compensation	N	Custom Field
Currency (Offer)	Currency Code	N	Custom Field
Interval	Pay Rate	N	Custom Field
Requisition ID (Job or Opening)	Requisition ID	N	Custom Field
	Job Code	Y	Custom Field
	Work Location	Y	Custom Field
	Component Company	Y	Custom Field
	Former Last Name	N	Custom Field
	Is Full Time	N	Custom Field
	Is Salaried	N	Custom Field
	Middle Name	N	Custom Field
	Orientation Date	N	Custom Field
	Past Start Date Reason	N	Custom Field
	Personal Message	N	Custom Field
	Preferred First Name	N	Custom Field
	Rate Per	N	Custom Field
	Selected FSLA Status	N	Custom Field
	Weekly Hours	N	Custom Field
	Work Hours	N	Custom Field

Requirements

An active UKG account with API access.
Admin permissions in both Ashby and UKG.
UKG credentials (these may need to be obtained from UKG Support)
- Client ID
- Client Secret
- Customer API Key
- Basic Auth User Name
- Basic Auth Password
UKG API configuration details
- Tenant ID
- API Base URL

Setup Instructions

Get your credentials from UKG

Reach out to UKG Support for the following details: