<aside> 💡 A meeting organizer receives interview notifications - namely notifications when a candidate responds to a meeting request.

They will be notified when a candidate schedules, reschedules, or cancels via direct booking. They’ll also be notified if a candidate submits their availability if they’ve been sent a candidate availability link.

The meeting organizer owns any calendar invites that are sent when the interview is scheduled.

</aside>

How do I set a meeting organizer for an interview?

Schedule Interview Activity

<aside> 💡 For more on setting up schedule interview activities, please check out Setting up Schedule Interview Activities

</aside>

https://www.loom.com/share/7fc5b933a4754fa5b6e976c81181ee32

If you’ve created schedule interview activities as part of your scheduling setup, you can set the meeting organizer from within the activity itself. We recommend using this option if you know the main point of contact for this interview in advance.

To edit a schedule interview activity:

• Navigate to Jobs > Admin
• Select a job
• Click on the Interview Plan tab.
• Click on the activity you’d like to amend, or click Modify, then Edit on the activity.
• Navigate to the Direct Booking & Candidate Availability tab.
• At the bottom of this tab, you will see the Meeting Request Organizer drop-down. Select a user from this drop-down to determine who should receive notifications for this specific interview.

Instant Booking

If you’re creating an interview from the candidate’s profile, either by clicking + New Interview or by clicking More, then Schedule New Interview on the candidate’s profile, you can specify the meeting organizer both when sending out a direct booking link or manually scheduling the candidate.

Direct Booking Links

https://www.loom.com/share/eaacfe969c6a40d6a91e260437e853e4

To set a meeting organizer for an interview booked via an instant booking link:

• Click + New Interview on the candidate’s profile, then Create Direct Booking Link
• Determine the interview details like interview type, duration and interviewers.
• In the Organizer drop-down, select your meeting organizer.

Quick Schedule

https://www.loom.com/share/87c2050bf74d411dbb23be98cb44c8f7

If you’re using the quick schedule option to manually book in the candidate:

• Click + New Interview, then Schedule Interview on the candidate’s profile.
• Click Template on the Schedules sidebar
• Navigate to the Direct Booking & Candidate Availability tab.
• Scroll to the Meeting Request Organizer drop-down within the Organizer section.
• Select the user you’d like to set as the organizer.