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When migrating to Ashby from iCIMS, you can now import historical data. Please note that the historical data can take two to three weeks to import and may not be ready for your go-live date.

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Import Overview

File-based migrations are a two-step process:

  1. Importing active candidates and job considerations so they can be added to open jobs
  2. Importing historical data for your records and reporting purposes

Active Jobs and Candidates

The import option documented here can be used for bringing in historical data. If you have open roles in iCIMS with active candidates, we would recommend setting up the departments, teams and jobs you’re actively hiring for manually in Ashby so you can continue hiring activities with minimal downtime.

For more information on creating jobs, check out Creating & Posting Jobs. Once you’ve set up these jobs in Ashby, you can import your active candidate data using the CSV import tool. More on this at Self**-serve importing candidates via bulk import**.

Kicking off the migration.

You can request a data export from iCIMS here. Once you’ve received your exported data from your iCIMS, your CSM or Onboarding team will send you a link via SendSafely so you can upload your exported files.

Importing iCIMS Data into Ashby

Once we’ve received your files, our engineering team will get to work on the import. We import the following data:

Job (Optional) • Title • External Req ID Candidate • Name • Email • LinkedIn • Phone number • Added at date • Source • Credited to • Resume • User-selected custom fields Application • Submitted at • Last activity • Source • Credited to • Recruiter • Archive Reason • Interview stage (mapped to Lead, Active, Hired, or Archived) Offer • Offer status • Created at • Decided at • Offer custom fields Forms Selected forms will be imported as candidate notes. The note's created at date will be  the date of submission, so they should show chronologically in the feed. The author of the note will be the submitter of the form (if they exist as a user in Ashby). Interviews A record of the interview, all meetings of the interview with times and attendees will be  imported as a candidate note. The note's created at date will be of the time of the first  meeting in the interview, so they should show chronologically in the feed.

Post-Import

Once the import is complete, you’ll be notified by your Success Manager or the Scaled Success team. If any information you’re expecting to see is missing, do let them know.

Questions or feedback? Let us know at [email protected] - we love hearing from you!