<aside> 💡 Custom fields allow you to add additional fields to a candidate’s profile, a job, an offer, or an opening that you and other users can fill out, allowing for a further level of customization.

</aside>

Candidate, Job and Project Custom Fields can be configured on the following plans:

Foundations Legacy Plus Plus Enterprise
❌ ✔ ✔ ✔

Custom Fields Overview

https://www.loom.com/share/faf2f0455e0a4dc4ab72327448096289

Object Types

Custom fields can be associated with six primary object types in Ashby.

Candidate These fields are used to capture details specific to individual candidates. They appear on the Summary tab of the candidate profile.
Job These fields are used to capture details specific to individual jobs. They appear on the Settings page of a job.
Offer These fields are used to capture details about an offer. They appear on the offer activity that appears when a candidate is in the offer stage.
Opening These fields are used to capture details specific to individual openings. They appear at the bottom of the opening form.
Projects These fields are used to capture details specific to a project. The custom fields will show within the Settings section of the project.
Employee These fields are used to add additional information to user profiles on the Employees page. Custom fields for employees can be access on the Basic Info tab.

Candidate Custom Fields

<aside> ☝ When adding in a custom field for candidates, the new field will be added to the Summary tab of their profiles, ready for you to fill out. Newly created custom fields will be retroactively added to existing candidate profiles, as well as new ones.

Candidate custom fields can be used for adding information like preferred name, full legal name, pronouns and more!

</aside>

Field Types

Yes/No Toggle yes or no
Date Select a single date
Number Input a single numeric value
Short Answer Input a single line of text
Multiple Choice Select a radio button
Checkbox Select one or more checkboxes
Currency Add in an amount and a currency code (e.g. "1337 USD" or "4000 EUR”)

Create a candidate custom field

Ensuring you on the candidate custom field view, click + New in the top right corner of the page. A configuration form will appear with the following options:

  1. Title: Name your field.
  2. Description: Optionally, add a description that appears below the title.
  3. Field Type (see options above)
    1. Depending on type selected, an options panel may appear.

Once you’ve created the custom field, you will see additional options when editing the custom field:

  1. Is Private?: If checked, only those with Elevated Access or Organization Admin access can view the field.
  2. Substitution Token: Generate a token that can be used in an offer letter or an e-signature document.
  3. Enable in Email Template?: If checked and the field type is a short answer, the data can be included in emails.
  4. Show in Chrome Extension?: If checked, the field will be accessible in the Chrome extension and within Ashby.

https://cdn.zappy.app/6efd3408dee4d4dfc7cc9abedfd6a411.png

https://cdn.zappy.app/32456ec427f10d207fb5c9221092062e.png

Find candidate custom fields on the candidate profile

Once created, candidate custom fields will appear on the Summary tab of the candidate profile. These fields can also be used:

https://cdn.zappy.app/a0b51e5b0c6625ef3e5b70b43d966411.png

Job Custom Fields

<aside> ☝ Job custom fields can be created to add additional internal information about a job. Just as with a candidate, you can fill in the field title, add a description and pick a field type for data input. With a job custom field, you have the additional field type option of a number range.

</aside>