<aside> 💡 This guide will cover how to configure interview plans to create a structured interview process. Currently, you can only create schedule templates on individual jobs.

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Section Overview:

Structured interviewing overview

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Structured interviewing means setting up your interview process to ensure each candidate applying for a job is assessed in the same way. Research has found that running a structured interview process better predicts job performance and reduces the impact bias has on hiring decisions.

We recommend setting up a structured interview process in Ashby for those reasons and to save your team time on repetitive administrative tasks like setting up the same interview plans repeatedly. There are currently two features that enable you to build your structured interview process in Ashby: Processes, and Schedule Templates.

Activities ****

Activities are pre-planned activities that are triggered as candidates move through stages. For example, if you add an Application Review process to your interview plan, your hiring team will be prompted to complete the application review when a candidate moves to that interview stage.

Application review process creating an activity under Current Activities.

There are currently four activity types:

1. Application Review - automatically assigns a person to review the candidate's application.
2. Schedule Interview - automatically prompts you to schedule an interview (can be automated with schedule templates)
3. Send Email - activity automatically adds an email template to a candidate's profile when they are moved to a particular stage.
4. Take-Home - automatically prompts you to send a take home assessment to a candidate and assigns team members to review. More on setting these up at Take-home Activities.

Schedule Templates

When you add a Schedule Interview process to your interview plan, you'll automatically be prompted to schedule a candidate once they enter a stage . Schedule templates are where you add the details for each structured interview including detailed interviewer instructions, feedback forms, standardized candidate communication. The rest of this guide will detail how to create and configure a schedule template.

Creating a schedule template

To create a schedule template, navigate to the job settings page for a job you want to configure, then click on Interview Plans. Click + Activity, then Schedule Interview.