<aside> 💡 Scheduling defaults allow you to set company-wide communication and direct booking/candidate availability settings. These default settings will be used while scheduling unless you specify different values on Interview Plans or individual Interview Schedules.

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Section overview:

Scheduling Defaults Overview

Scheduling defaults allow you to pre-configure details like the location, direct booking email template, and calendar invites across all jobs.

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Communication

Settings

<aside> ☝ Settings control key details of calendar invites including the location which is used to automatically generate conferencing links or input the candidate’s phone number.

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1. Location Add video conferencing, phone calls, or custom text to all calendar invites. Please note: If you select Zoom here, a host will need to be specified to ensure direct booking links are generated.
2. Is Private? Hides calendar invite details (e.g. title, attendees) from non-attendees.
3. Direct Booking Email Template This email template will be used when sending a Direct Booking request from the candidate profile. ****

Calendar Invites

1. Candidate Invites Input a title and description. Candidates invites do not support formatting.
2. Interviewer Invites Input a title and description. Interviewer invites can be formatted.

Direct Booking & Candidate Availability

<aside> ☝ These settings will apply to any Direct Booking or Candidate Availability requests that you create based on this schedule.

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Available Times

Direct Booking requests allow candidates to schedule a time to interview from appointment slots determined by interviewers' calendar availability and any Meeting Hours you define. It can only be used for schedules with a single event.

Candidate Availability requests allow candidates to submit one or more timeslots during which they are available. You can then view these times while using Quick Schedule to schedule a preferred time for both you and the candidate.

1. Minimum Scheduling Notice (Hours) Determines the earliest time a candidate can select (starting from the current date).
2. Rolling Days Available Determines the range of dates available to a candidate on a meeting request.
3. Direct Booking Availability Increments (Minutes) Determines the frequency of the available timeslots for this event when a candidate schedules via a Direct Booking Link.
4. Minimum Days of Availability Determines the minimum number of days the candidate must select when submitting times via a Candidate Availability Link.

Meeting Buffers

<aside> ☝ Use Meeting Buffers to add time before or after an interview that cannot be booked, or to prevent candidates from booking time slots close to any existing meetings.

After a Direct Booking interview is booked, Meeting Buffers are shown as Unavailable for meetings on interviewers' calendars in Quick Schedule.

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