<aside> 👤 By default, everyone in your organization will have Limited Access. Grant hiring team members Elevated or Organization Admin access to use more Ashby features. Note: Permissions are separate from the Hiring Team on a job’s settings page.

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Permissions Overview

Ashby supports three Global User Roles, or permission groups, that apply to your entire organization. They are Limited Access, Elevated Access, and Organization Admin. The intermediate option, Elevated Access, requires setting team/job access roles that control which jobs and candidates those users have access to. Elevated Access also supports enabling a limited set of Admin permissions.

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Permission Types

<aside> 🔗 This section covers Global User Roles and Job/Team Access Roles. For your external recruiting partners, we have an Agencies Users feature that grants them limited access to Ashby to submit and track candidates.

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Limited Access

Limited Access is the default permission option. These users can see information related to the specific interviews they are associated with. They cannot access candidate profiles, jobs, sequences, or reports.

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This permission set is best suited for your users who only log into Ashby to submit interview feedback and referrals. Share the Getting Started for Interviewers guide with these users to help them get up and running with Ashby.

Limited Access users cannot add reports or dashboards to their homepage.

Elevated Access

Elevated Access is the middle-tier permission option. These users can see candidate profiles, jobs, sequences, and reports for the teams, locations and/or jobs to which they have been granted access. Elevated Access users can also be granted a limited set of Admin permissions (see Additional User Permissions).

The following access roles can be assigned to those with Elevated Access

• Hiring Team Member (HTM in the grid below): This user has access to view candidate profiles, along with email communication and any feedback. This role is for users who need access to more candidate information than the details listed in an interview briefing but who won’t be reviewing applications or scheduling interviews.
• Hiring Manager (HM in the grid below): This user has access to view candidate profiles, review applications and contact and edit the candidate. This is likely a user who is managing the candidate pipeline for a specific role or department (scheduling interviews, archiving candidates based on feedback, etc).
• Admin: This is a user who has all the access to manage a pipeline but they can also create new roles and submit feedback on behalf of other users. This is likely a user who oversees pipelines and can set up new roles but who isn’t involved in the offer process.
• Admin - Private (Private in the grid below): A user who needs the above permissions but also access to generate and edit offers and view any private notes or fields (like salary expectations or other sensitive information). This user also has access to view hired candidates. Plus, this access role is required to make sure a user can access Confidential jobs at Ashby.
• Analyst: A user who should only be able to view candidate profiles and email communication, used a lot for users generating reports on specific roles.