<aside> 💡 Public booking links are most commonly used for scheduling interviews with leads. Ashby will automatically create the necessary candidate, job consideration, and move them to the correct interview stage, and schedule the interview.
For more information on sending out direct booking links or candidate availability links to candidates already in Ashby and in active stages, check out Direct Booking & Candidate Availability Links
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Public Booking Links allow your team more flexibility in scheduling with leads, candidates, and people not yet added to Ashby. Like Direct Booking Links, these links are associated with a specific job and interview stage. If a person isn’t in Ashby yet, they’ll be added as a candidate to the appropriate job and stage upon booking.
Here’s a table covering how Ashby responds to a lead booking via a public booking link, based on whether they’re already in Ashby and being considered for a role or not.
Scenario | What happens in Ashby |
---|---|
Candidate doesn’t exist in Ashby | - Create the candidate |
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During setup, make sure you have set a Meeting Request Organizer and the Schedule template is Direct Booking link compatible.
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Navigate to the Interview Plan page on an open Job and click Edit
on a Schedule Interview activity.
Under the Direct Booking & Candidate Availability tab you’ll see the Enable Public Booking Link
setting. Once enabled, a reusable link will appear. You can regenerate or disable the link at any time
When someone receives a Public Booking Link they will go through a scheduling flow similar to Direct Booking.
Once they have confirmed their time, there will be a requirement at the end to submit contact information.
Note: a phone number field will appear if it’s a phone interview.
Once this is filled out Ashby will automatically set up the candidate, job consideration, interview schedule and create calendar events.
Note: Candidates will still have a unique meeting url they can cancel or reschedule the interview.
<aside> 💡 This guide covers how to send out a link to an interviewer’s calendar availability in a sequence using a public booking link. New to sequences? Read more about getting them set up at Sequences
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To use a public booking link substitution token to add a booking link to a sequence you must first ensure the sequence is linked to a job.
When editing your sequence templates search for the Public Booking Link for First Planned Interview
substitution token.