<aside> 💡 This detailed guide covers how to create and post new jobs in Ashby.
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A Job can be created and opened with just a title, location, department and interview plan. For more on setting up departments and locations, check out Set up departments & locations.
Section Overview:
Jobs and Job Postings - what is the difference?
A job is separate from a job posting. **Creating a job and setting it to ‘Open’ will allow you to add candidates to your pipeline. Creating Job Postings for your jobs will allow you to create a listing that you can publish to your Ashby job board. A job posting isn't required to open a job, but you can add as many job postings to a job as you like. Job postings are hosted on your organization's Ashby job board and can be configured to automatically post to LinkedIn.
See the table below for information on the permissions needed to set up and edit jobs.
| Access Role | Can Create Jobs? | Can Edit Jobs? |
|---|---|---|
| Limited Access | ❌ | ❌ |
| Agency Users | ❌ | ❌ |
| Elevated Access - External Recruiter (not linked to an agency) | ❌ | ❌ |
| Elevated Access - Analyst | ❌ | ❌ |
| Elevated Access - Hiring Team Member | ❌ | ❌ |
| Elevated Access - Hiring Manager | ❌ | ❌ |
| Elevated Access - Admin | ✅ | ✅ |
| Elevated Access - Admin Private | ✅ | ✅ |
| Organization Admin | ✅ | ✅ |
A Job can be created and opened with just a title, location, department and interview plan. You can either create a job from scratch, or use job templates.
https://www.loom.com/share/231e2ece7e3d40aaa4568e3378ac44d9
When you create a job, you will specify the job details through the following steps:
The basic information for your role, including:
Templates: Select a job template to create your job from. More on these at Job Templates.
Title: The job title.
Opening: If your job should be connected to an opening, you can link your opening here. More on this at Openings Management
Team: Assign a department to your job.
Location: Assign a location to your job.
Is Confidential?: Setting a job as confidential means it can only be access by the user creating the job and users who are given specific access to the job. This isn’t commonly used.
Here you can specify the interview plan that your job will use. The interview plan you select will determine the stages in the candidate pipeline. You can opt to skip this by hitting the Skip button.
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Want to know more about setting up interview plans? Check out Interview Plans.
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In the Hiring Team section, you can select hiring team members from existing Ashby users and assign them roles.
These roles are separate from other access roles and serve to describe the person's relationship to the job for reporting and notifications.
Roles include Hiring Manager, Recruiter, Recruiting Coordinator, and Sourcer. See more in the **Bulk Edit Hiring Team section below.**
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Scheduling notifications will only go to the Meeting Organizer set on an interview (or the user scheduling the interview if a Meeting Organizer is not set). More on this at What is a Meeting Organizer?
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Now you have the basics of your draft in place, you can continue the job setup with the following options:
1: Interviews Add activities to your interview plan like interviews, take-home assignments, email prompts and more. More on this at Activities.
2: Job Posting Create and publish a job posting to add the role to your Ashby job board, specify the application form applicants should complete and configure auto-reject rules. More on this at Job Postings
3: Additional Information Add compensation information to the role, fill out job-specific custom fields and complete other fields within the job’s Settings page. Want to know more about adding compensation information? Check out Compensation.
Want to skip these? Click Go to Job to close out the wizard and be taken to your job instead.
